This list is for companies that keep their own trucks, vans and equipment running: a plumbing contractor with 20 vans, a utility with a few hundred trucks and its own shops, a city fleet. It ranks software by how well it handles that job. If you run a repair business and your customers bring you their vehicles, our list of software for fleet repair companies covers that.
Fleetio ranks first on our list, with an 8.0 score. Simply Fleet is free for up to 5 vehicles. AUTOsist includes work orders in its one plan, but its $59 monthly minimum is more than Fleetio charges for five vehicles on annual billing. RTA Fleet360, Trimble TMT Fleet Maintenance and AssetWorks FleetFocus are built for fleets with their own shops. MaintainX is the general CMMS option for teams that maintain buildings as well as vehicles. There are other options too; these seven are the ones we would shortlist first.
Prices below come from each vendor’s own pricing page, read on November 6, 2026. Every pick carries a score from our five-criterion rubric.
What fleet maintenance software has to do
A work-order app can log an oil change. Fleet maintenance software should handle the rest of the job around it:
- A record for every vehicle: VIN, plate, assignments, warranties and full service history.
- Readings from telematics: odometer and engine hours pulled in automatically, so service is due on real use rather than a guess. Telematics hardware (Samsara, Geotab, Motive, Azuga) supplies the data. The maintenance system decides what to do with it.
- Inspection defects that become work: a driver flags a cracked mirror on the morning inspection, and it becomes an issue or work order instead of a note nobody reads.
- Outside repairs: most fleets send some work to dealers and independent shops. Look for a way to approve estimates and attach invoices to the vehicle.
- Downtime and cost per vehicle: this is what tells you when to replace a unit.
If your assets are mostly machines and buildings, see our equipment maintenance software list. It covers asset hierarchies and plant maintenance in more depth than this page.
1) Fleetio
Fleetio is first on our list because it covers the whole loop for a mixed fleet and publishes its prices. Every plan includes service reminders, inspections with FMCSA-approved templates, and fuel and telematics integrations, according to the Fleetio pricing page. Outsourced maintenance and its maintenance provider network start on Professional.
Read the plan table before you buy. Essential is $4 per vehicle a month billed annually, or $5 monthly, but it has no work orders. Professional ($7, annual only) adds limited work orders and parts records. Premium ($10, annual only) adds purchase orders, labor clock-in and warranty tracking. Fleetio says these prices assume its 5-asset annual band, and that your price depends on fleet size, contract term and payment term.
2) AUTOsist
AUTOsist sells one maintenance plan that already includes work orders, which makes its entry price easy to compare. The AUTOsist pricing page lists service reminders, factory maintenance schedules, recalls, preventive maintenance work orders, DVIR inspection forms, parts inventory, odometer syncs and fuel card integrations, with unlimited users.
That plan costs $3 to $6 per vehicle a month billed annually, with a $59 monthly minimum, and 15% more on monthly billing. The $28 and $55 per-vehicle prices on the same page are complete packages that add GPS tracking (and, at $55, in-cab safety cameras). Each has a 5-vehicle minimum. They are not add-ons on top of the $3 to $6 plan.
3) Simply Fleet
Simply Fleet is the easiest way to try this category for free. Its free plan covers 5 vehicles and 3 users. Reminders can run on mileage, engine hours or dates, and failed inspection items become issues.
On the Simply Fleet pricing page the plan cards list Essential at $3 per vehicle a month ($30 a year) and Advanced at $5 ($50 a year), but the FAQ on the same page says $2 and $4. Both paid plans have a 5-vehicle minimum, so Advanced costs at least $25 a month ($250 a year). Work orders and parts inventory are only on Advanced. The telematics connection that pulls in odometer readings is a separate $0.50 per vehicle a month add-on.
4) RTA Fleet360
RTA says it has more than 45 years in fleet software, and Fleet360 is its cloud version. The vendor’s main market is public sector fleets. It covers maintenance and repair, parts inventory, fuel and cost tracking across several shops, per the RTA site.
The RTA pricing page lists Pro at $6, Advanced at $8 and Enterprise at $11 per asset a month, billed annually, with unlimited users and a 100-asset minimum. Implementation is priced separately. Motor Pool and Tire are add-ons on every plan; RTA Inspect is an add-on on Pro and Advanced and included on Enterprise.
5) Trimble TMT Fleet Maintenance
TMT Fleet Maintenance is aimed at heavy- and medium-duty fleets that run their own shops. It records in-house and outsourced work, orders parts, schedules repairs and tracks technician time. Add-ons cover road calls, the shop floor, tires and warranty recovery. It fits best when you already run Trimble for dispatch or accounting. Trimble does not publish pricing.
6) AssetWorks FleetFocus
AssetWorks pitches FleetFocus at private and commercial fleets, including utilities, oil and gas, trucking and construction. AssetWorks says it handles preventive maintenance, meters and warranties, work orders and recalls, commercial work billing, parts across unlimited stock locations, and more than 200 standard reports. Fuel, GPS and motor pool are separate AssetWorks products. AssetWorks does not publish pricing.
7) MaintainX
MaintainX is a general CMMS, not a fleet product. It belongs on this list for companies where one team maintains both vehicles and buildings or plant equipment. Its fleet management page describes preventive maintenance triggered by usage and mileage, digital inspections, and parts inventory with low-stock alerts.
Pricing is per user, not per vehicle. The MaintainX pricing page has a free Basic plan and Essential at $20 per user a month annually. Meter-based maintenance, purchase orders and parts inventory are on Premium, at $65 per user a month annually or $75 monthly. Its Samsara integration turns DVIRs and fault codes into work orders, but it needs Premium or Enterprise, and syncing odometer and engine hours needs Enterprise. If you run other telematics, check that your hardware connects before you commit.
How to choose
Count your vehicles and your technicians first. Per-user pricing (MaintainX) can cost less when a few people manage many vehicles. Per-vehicle pricing (Fleetio, AUTOsist, Simply Fleet, RTA) can cost less when many people need access to a smaller fleet. Compare equivalent features and minimums.
Next, check where work orders sit. At Fleetio, Simply Fleet and MaintainX, the cheapest plan lacks part of the repair workflow. Price the plan you will actually use, not the entry tier.
Ask each vendor which telematics provider it connects to and whether that costs extra. Simply Fleet charges for it. AUTOsist’s maintenance plan has odometer syncs but no GPS.
If dealers do most of your repairs, test how each tool handles estimates and invoices from them before you look at shop features.
Verdict
Fleetio is our top-ranked pick for most fleets that maintain their own vehicles, as long as you budget for the plan that has work orders. Simply Fleet costs nothing if you have 5 vehicles or fewer. AUTOsist suits fleets that want work orders in one plan and have enough vehicles to clear its $59 monthly minimum. RTA Fleet360, Trimble TMT and AssetWorks FleetFocus are worth demos once you run your own shops. MaintainX makes sense if vehicles are one part of a wider maintenance job. These seven aren’t the only options, so use our ranking as a starting shortlist.