Knowify

Summary

Knowify is aimed at specialty trade contractors rather than large general contractors or homebuilders. The product spans estimating, project execution, invoicing, and service dispatch, with a consistent emphasis on job costing and QuickBooks synchronization. Official site pages identify the vendor as Knowify, Inc., founded in 2012, with founders Daniel de Roulet Jr. and Marc Visent and dispute venue listed in New York. In practice, the product looks strongest for subcontractors that need one system for fixed-price jobs, AIA billing, time tracking, and a smaller service department.

Pricing & Plans

Knowify publishes pricing, which is still uncommon in this category.

• Core: $99/month annually or $149/month monthly, includes 1 user; additional users are $29/month.
• Advanced: $329/month annually or $399/month monthly, includes 10 users.
• Enterprise: custom pricing, with unlimited users included.
• Service Pro add-on: $99/month annually or $199/month monthly.
• Live Equipment Tracking: $25/vehicle/month annually or $35/vehicle/month monthly.
• Tool Tracking: $99/month and requires Live Equipment Tracking.

That structure makes Knowify accessible for smaller specialty contractors, but buyers should note that several stronger project controls, including project budgets, project planning, daily logs, client portal access, and job costing, are reserved for Advanced and above.

Key Features

• Estimating, proposals, contracts, and change orders
• Fixed-price, AIA, and progress billing workflows
• Phase-by-phase project planning and project budgets
• Daily logs, work orders, task management, and document storage
• Time tracking from web, mobile, or foreman entry, with geofencing support
• Job costing across labor, materials, equipment, subcontractors, and miscellaneous costs
• Real-time WIP reporting and accounts receivable visibility
• Client portal and custom workflow boards
• RFIs, submittals, and document markup on higher tiers
• Service Pro for dispatching, service assets, maintenance agreements, and service portals

Integrations

Knowify’s clearest ecosystem strength is its QuickBooks footprint. Official integration pages list:

• QuickBooks Online
• QuickBooks Desktop
• Intuit Enterprise Suite
• QuickBooks Online Payroll
• QuickBooks Payments
• QuickBooks Time
• CompanyCam
• Zapier
• Lumber
• eBacon
• AIA Contract Documents

The QuickBooks connection is not just marketing copy. Knowify’s product, pricing, and QuickBooks pages repeatedly position the software as a project-and-operations layer that complements QuickBooks rather than replacing it.

Industries Served

Knowify explicitly markets to trade contractors, with dedicated pages for:

• Electrical
• Plumbing
• HVAC
• Painting
• Remodeling
• Concrete
• Excavation
• Other specialty trades

That positioning aligns well with mechanical-cluster subcontractors that need project controls plus light-to-moderate field service capability.

Pros

• Transparent entry pricing lowers evaluation friction versus quote-only competitors.
• Strong specialty-contractor fit, especially where project work and service work coexist.
• Better construction-finance depth than generic SMB invoicing tools, including AIA billing and WIP reporting.
• QuickBooks integrations are deeper and more central than in many horizontal FSM products.
• Mobile time tracking, scheduling, and field documentation cover core office-to-field workflows.

Cons

• Organizations wanting full ERP or native accounting replacement will likely outgrow the QuickBooks-centered model.
• Advanced project controls are not fully available on the lowest tier.
• Service Pro is a paid add-on rather than part of the base plans.
• The platform is tailored to specialty trades, so owner-builders and large GCs may need a different system design.

Sources/References

• Knowify homepage
• Knowify pricing
• Knowify integrations
• About Knowify
• Knowify QuickBooks overview
• Knowify terms of service